Electronic journal for teachers

Yedyna Shkola provides teachers, students, and their parents with tools for accessing electronic services of the educational process management system: it supports paperless school documentation, the creation of students’ electronic diaries, monitoring of academic performance and attendance, ensures the storage of educational data in a secure cloud environment, facilitates the organization of distance learning, enables interaction between educators and parents, improves educational management, and contributes to the development of a digital educational space within the territorial community. Information systems for managing educational institutions are part of the internal quality assurance system of education (Article 41 of the Law of Ukraine «On Education»), therefore, the implementation of Yedyna Shkola positively affects the evaluation of school performance and the creation of its positive image.

The Yedyna Shkola system is successfully used in public and private schools in various cities of Ukraine. The system is available to all educational institutions regardless of their form of ownership, provided that a positive decision is made by the Pedagogical Council, which, within the framework of institutional autonomy, is responsible for issues related to improving the educational process and participation in innovative activities (Article 40 of the Law of Ukraine «On Complete General Secondary Education»), as well as the use of information and communication systems (electronic educational platforms), online communication services, and tools used to organize the educational process during distance learning (Order of the Ministry of Education and Science dated 08.09.20 No. 1115). The System has been used since 2019 within nationwide and regional experiments in accordance with decisions of executive authorities in coordination with education authorities and educational institutions. It is also possible for educational institutions within a single community to join the System, which promotes the development of a modern educational environment and a unified information educational space within a specific territory, enables interactive communication among all participants in the educational process, and ensures transparency in the activities of educational institutions.

In the case of connecting to the Yedyna Shkola system:

1. for educational institutions within a certain territory at the initiative of local authorities or as part of an experiment: the issue of a school joining the System is decided with the relevant education authority, after which a representative of the educational institution submits an application for connection;

2. for an individual educational institution on its own initiative — the application for connection must be completed by a representative of the institution (the principal or their deputy). The entire school or selected classes (streams) may be connected.

If an educational institution wishes to join the System, it is necessary to fill out the appropriate form on the «Yedyna Shkola» website via the provided link — an application for connection to the System.

To start working, it is necessary that:

1. a representative of the educational institution completes the Application for connection to the System and receives the relevant instructions;

2. the educational institution issues an Order on the implementation of the system and appoints a system administrator at the school;

3. the system administrator and teachers complete training on working with the System modules;

4. the system administrator registers in the System and organizes the creation of a database of teachers, students, and their parents, as well as the configuration of the educational process in the System.

To access «Yedyna Shkola», it is necessary that:

1. the educational institution where you work is connected to the System;

2. you provide the educational institution with consent for the processing of your personal data in the System;

3. the system administrator enters your contact details into the System database, after which you will receive an email with an access code to confirm your email address and create your own password for accessing the System.

To work in «Yedyna Shkola», it is necessary to have appropriate devices (a smartphone or tablet for working with the mobile application, a personal computer or laptop for working with the web application), a stable internet connection, and, if necessary, network equipment. For conducting online lessons, it is also advisable to connect a webcam and a microphone.

When working on computers (laptops), the interface of the web applications of the «Yedyna Shkola» System is compatible and functions correctly in modern web browsers: Google Chrome, Mozilla Firefox, Opera, Safari. To use the mobile applications, smartphones are required:

1. with an Android operating system version not lower than 23 (6.0), or

2. with an iOS operating system version not lower than 13.0.

You can download the mobile application from the App Store or Google Play by entering the name «Yedyna Shkola» in the app store search field, or by going to its pages from the «Yedyna Shkola» website. No additional software is required to access the web application. You can access the web application from a computer, laptop, or tablet through a single entry point by clicking the «Login» button on the homepage of the «Yedyna Shkola» website.

For the mobile application to work correctly, your educational institution must be connected to the System, and you must be registered and authorized in the System. If you are authorized in the System but cannot log in, check the login format — your phone number («380…» without “+” and without spaces, starting with the digit “3”) — and make sure the password is entered correctly. Otherwise, contact the Support Service. If you are not yet authorized in the System, contact the system administrator at your school to verify that your email address and mobile phone number were entered correctly during registration in the System.

You can change your password in the user profile of the mobile application. It is necessary to keep your System access credentials (login and password) confidential and prevent their use by third parties in order to avoid unauthorized access. Please, when using school devices that may be shared by multiple teachers, do not allow your login and password to be saved in the device’s memory to prevent third parties from accessing the System using your authorization data.

The System uses a single password to access both its web and mobile applications, with differentiation of user rights depending on their role in the educational process. In the web application, the System provides access to the functionality you choose via the appropriate link or through a single entry point. In the mobile application, you need to select the type of access you want at the moment of use: “Teacher” or “Parent”.